Important BaaS Capabilities for Schools to Consider
Districts considering BaaS have a variety of options to choose from, so it’s important to keep different factors in mind when selecting a provider.
Management capabilities are an essential factor for selecting a BaaS provider. Backup environments can quickly become more complex over time as schools add new ed tech and IT.
IT departments must be able to keep track of numerous moving parts and interdependencies in order to spot potential vulnerabilities and other issues before they become problems. Some BaaS providers offer centralized management consoles that provide clear visibility into complex systems and simplify operations such as scheduling backups, preventing data corruption and setting backup priorities.
“Everything is visible in a single pane of glass,” DiRado says. “It can take all those moving parts and consolidate them in one place where you can log in and look at all your data.”
BaaS also moves maintenance tasks off the plates of K–12 IT professionals. Activities such as patching, updating and testing backup systems are handled by the provider.
“I think an important differentiating factor is how flexible a BaaS solution can be,” says Dustin Sears, an engineering manager for managed services backup and recovery with CDW. “It can be customized to meet any sort of transformation journey that an organization is on.”
Other Important Features for K–12 BaaS Success
BaaS providers also offer other features that can help ensure the reliability and security of a school’s backup data.
Many institutions don’t think about backups until they experience a crisis where they are needed, but regular checks are important to confirm that systems are operating as expected. A 2021 report from Veeam notes that 43 percent of backup efforts fail. Regular verification can ensure that backup has been successful and that data can be restored to production environments.
A BaaS provider can offer strategic guidance on how IT teams can enhance their backups and address state or federal requirements for data storage. This includes handling challenges such as keeping in compliance with K–12 data privacy regulations.
Further, security features such as encryption and data indelibility and immutability ensure that data cannot be deleted or changed, protecting against data corruption in the event of a ransomware attack.
Ultimately, the growth of digital transformation initiatives has made data more valuable than ever. BaaS can help organizations make sure this precious resource remains available to keep classes running.