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Dec 03 2025
Management

Digital Twins Could Make Facilities Management in Higher Ed More Efficient

Virtual replicas of campuses could save time and money for higher ed institutions.

The technology behind creating a digital twin — a virtual replica of a physical object, process or system — continues to evolve with the integration of Internet of Things monitoring and machine learning. In manufacturing and construction, digital twins already play a major role in data visualization, simulating scenarios and making more well-informed decisions, but this technology also has the potential to significantly impact facilities management teams on college campuses. A digital twin of campus buildings can help with predictive maintenance, boost cost savings, enhance asset management, and strengthen physical security and emergency response systems.

Knowing how to use a digital twin is key to getting the most out of this powerful technology.

“It’s important to keep in mind that if you develop one digital twin, it won’t be able to solve all of the problems because the data for that specific question is not the same as for other questions,” says Karla Saldaña Ochoa, assistant professor for artificial intelligence at the University of Florida’s School of Architecture and director of the school’s Share Lab. “You have to first create a hierarchy of what your most important goal is right now, and build a digital twin for that. Then, you build from there. You can keep on adding data sources, but you will need to first start with one question.”

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How a College or University Could Use Digital Twins

One task for a school facilities management team might be to identify the best use of available space throughout the day, which can vary depending on the day of the week and time of year.

The first step, Ochoa explains, would be to model the built environment: the buildings and rooms. Then, embed a simulator — which, in the case of higher education, would be an agent-based simulator — to see students moving around and identify where they usually hang out.

“And you might see that, ‘This really makes sense. The simulator is telling me that at 12 p.m., a lot of people are here and not there. So, maybe we can allocate a space for these other activities,’” Ochoa says.

A digital twin can also help an institution’s facilities management team optimize temperature control in real time based on room size, the amount of light coming in from the windows, time of day, time of year and other factors. Doing so can increase the comfort and health of students and faculty, reduce energy consumption and save on costs. This scenario would require informing the model with historical data collected over the course of an entire school year or longer.

“Ideally, the more data, the better,” Ochoa adds.

READ MORE: What to know about dark data in higher education.

What Colleges Need To Consider About Digital Twins

While digital twin technology is slowly becoming less expensive, higher ed institutions must first consider the feasibility and cost-effectiveness of developing the technology in-house or outsourcing to a specialized company.

It’s also important to research the minimum data and time requirements involved, including any concerns regarding student data privacy — especially in scenarios that would require the use of more personal student data, such as determining patterns of illness or attendance.

When implemented, digital twin technology can be an extremely useful tool in optimizing a school’s facilities management, as long as the questions that need to be resolved are clear.

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