It’s more important than ever for schools to critically rethink their IT budgets and reframe expenditures as strategic investments. Here are three ways schools can make the most of their technology budgets to continually enhance modern systems of teaching and learning:
1. Invest in an All-Inclusive Inventory Management System
With the lion’s share of IT budgets devoted to hardware such as tablets, laptops and desktop computers, extending the life of serviceable technology is crucial to optimizing investments.
A robust inventory management system can track IT equipment, ensuring that devices are used efficiently and not misplaced. It can also provide the interdepartmental synchronization necessary for operational and financial efficiency.
Departmental silos are one of three major challenges facing K–12 IT leaders, according to CoSN’s 2024 State of EdTech District Leadership report. This siloed environment can greatly impact the time it takes to resolve help tickets.
DISCOVER: Asset-tracking technology helps K–12 schools save money and reduce risk.
The right software can make reporting and management more efficient for multiple teams by creating, tracking, managing and resolving IT support requests on a single platform. By streamlining IT support, districts can extend the lifespan of devices and reduce unnecessary repair costs because fewer resources are spent reconciling data to keep devices in good working order.
2. Cultivate a Student-Led Tech Team
Student-led tech teams allow young people to build real-world skills, and they provide a cost-effective solution to IT challenges.
Working on these teams provides a unique learning opportunity for K–12 students, who can handle basic tech maintenance, such as troubleshooting and repairing devices, updating software, and managing classroom technology setups. Participants gain hands-on problem-solving experience with hardware and software, giving them a head start on pursuing tech careers. Their involvement develops leadership skills, collaboration experience and a sense of ownership over their school’s digital resources.
By tapping into the talent and enthusiasm of tech-savvy students, schools also reduce strain on overburdened IT departments, freeing them to focus on big-picture projects and technology initiatives. Relying on students mitigates the need for additional staffing, especially as seasonal projects that require extra hands roll around. In this way, student-led tech teams can address users’ immediate needs while creating a sustainable model for integrating technology into education.
To be successful, schools need a structured program that’s folded into the curriculum or incorporated into a career and technical education program. Offering students technical certifications, such as those available from Cisco, or partnering with local community colleges for dual credit are also great incentives for students to participate.
RELATED: High school students are getting a jump on college credits.
3. Seek Out Sources of Supplemental Funding
Exploring alternative funding sources can be an effective way to boost school budgets. Many technology companies and nonprofit organizations offer grants specifically to advance educational technology, giving schools the opportunity to invest in new devices, software and even digital infrastructure.
Community partnerships also present valuable opportunities for schools to cushion IT budgets. Local businesses and community organizations may donate gently used equipment or sponsor technology upgrades in exchange for tax benefits. Parent-teacher organizations and alumni networks can lead fundraising efforts for specific technology needs.
By building relationships with these stakeholders, schools can secure additional resources and create a shared sense of investment in student success, all while alleviating strain on their IT budgets.
GET STARTED: Capitalize on blended funding and critical funding periods.
When they think outside the box, school districts can make the most of their IT budgets without compromising on quality or innovation. These cost optimization strategies also enhance efficiency, provide hands-on learning opportunities for students and strengthen relationships with local stakeholders. As technology continues to shape education, blending these approaches can ensure that schools remain equipped to meet the evolving needs of their students while making strategic, sustainable investments.
