Security

Ensure Video Conference Safety Using These Six Tips

When users connect from outside a private network, follow this advice to shore up security.

Joel Snyder, Ph.D., is a senior IT consultant with 30 years of practice. An internationally recognized expert in the areas of security, messaging and networks, Dr. Snyder is a popular speaker and author and is known for his unbiased and comprehensive tests of security and networking products. His clients include major organizations on six continents.

When a video conferencing system is entirely hidden behind firewalls and a private network, security isn’t a concern. But as soon as a district wants to establish conferencing sessions over the Internet with other districts or schools or let users connect from their homes, it must consider vulnerabilities and risks.

What follows are some tips for shoring up security of video conferencing and telepresence systems to ensure the only participants are invited guests.

1. Segment your network.

Use a virtual local area network and firewall to separate video conferencing traffic from the rest of the network. Remember that video conferencing units are often Microsoft Windows PCs, and likely poorly updated ones at that. Assume that they can be easily compromised. The same is true for multipoint bridge units or other conferencing management systems, which are often embedded devices that could be far behind in their patch and revision levels.

2. Understand how your system uses the network.

Whether they’re based on Session Initiation Protocol (SIP) or H.323, video conferencing systems use a complicated set of protocols. Most manufacturers layer on proprietary additions to improve management of connections, making things even more arcane. The amount of misinformation about how video conferencing works is astonishing, and in some cases manufacturers cite contradictory information about ports and protocols. All this makes understanding what’s happening, and why, very difficult. Take the time, dig out a protocol analyzer and discover which holes need to be open — and which do not.

3. Be prepared for firewall failure.

The application layer gateways inside of today’s firewalls all claim to fully support H.323 and SIP video conferencing. The reality is somewhat different, and an upgrade to firewall firmware, or even disabling the ALG entirely, might be needed.

4. Restrict the links between video conferencing systems and the VoIP network.

The goal here is to eliminate the possibility that someone can take control of a video conferencing unit and use it to make outbound calls through a Voice over Internet Protocol network, running up a district’s long-distance bill while, say, chatting with Somali pirates. If you have integrated VoIP and video conferencing, make sure the video conferencing unit can’t be a gateway into the VoIP network.

5. Have a business continuity plan.

If a video conferencing system is linked to the Internet and someone attacks it, abruptly close the path between public and private networks. Make sure you know how to do this and how to inform anyone using the system that it’s temporarily unavailable. This plan doesn’t have to be complicated, but be prepared for the inevitable and reduce panic when possible.

6. Avoid weak passwords.

Brute-force attacks on video conferencing systems are common, and most of these systems do not have break-in evasion. Don’t go overboard with the password policy, but try for something that cannot be easily guessed. When setting up “standing” audio and video conferences that are password-protected but long-lived, make sure that passwords are long enough and have a lifetime of only a few months. When setting up new video conferencing users, require users to periodically change their passwords.