December 2010 E-newsletter
The Skinny on Storage
The enthusiastic adoption of classroom technology by the Alvarado Independent School District in Texas – everything from electronic whiteboards to digital student portfolios – created an unintended data storage crisis.
Disk space was required for each application, student and faculty member. Maintaining the system and expanding storage capacity was cumbersome, costly and time-consuming. Kyle Berger, the district's executive director of technology, knew it was time for a change.
The district invested in a Compellent storage area network with thin provisioning technology. The SAN treats all attached storage devices as one virtual storage pool, and thin provisioning ensures that devices are all utilized to almost full capacity before IT managers must increase capacity.
Managing the system from one interface reduced data management time by 90 percent, says Berger, and annual spending on storage expansion and upgrades has fallen from $100,000 to $20,000.
The technology worked so effectively that it gave Berger an idea for how school districts could help each other at virtually no cost. Two years ago he established a consortium of school districts that link their SANs to offer mutual data backup for disaster recovery.
Thin provisioning has “been a good solution for us,” Berger says. “It really allows us to focus on what we're trying to do: bringing technology to help education in the classrooms.”
Turn to Thin Provisioning
As the data storage needs of K–12 school districts continue to grow, experts say more of them are turning to thin provisioning.
With traditional technology, discrete blocks of storage are set aside for every application or user who might need it. The tendency of users to overestimate storage needs frequently results in an over-allocation of storage capacity. The result is that utilization rates can be as low as 20 percent.
Mark Peters, a senior analyst at the Enterprise Strategy Group, says the inefficiency is like a bus that won't let on new riders despite being only 20 percent full because passengers are saving seats for friends and family members, including the unborn, who might want to ride in the future.
“The old way of provisioning led to appalling levels of utilization,” Peters says. “If other resources in the world were used as poorly as storage space once was, people would be laughed at.”
Inefficiency was tolerable when IT constituted a small part of organizations' operations and budgets, and the cost of storage generally declined at a rate that offset increased use. Recently, however, the cost of storage hasn't fallen fast enough to compensate for surging IT use and the corresponding increase in demand for storage.
“Over the last few years there has been a massive focus on doing things not just effectively, but more efficiently in terms of using fewer resources,” Peters says. “The big mantra in IT is to do more with less.”
The percentage of IT departments surveyed that now use thin provisioning
Source: TheInfoPro survey of 1,000 large organizations
Thin provisioning delivers physical storage on demand. If a particular application experiences a rapid spike in storage needs, the system automatically dips into the shared storage pool to provide it. This lets IT managers allocate considerably more storage than the physical capacity they actually possess. Technicians can easily monitor the system, or any part of it, from a single computer screen. As the networked storage devices approach full capacity, the system alerts technicians to buy more.
Elsewhere, school districts that haven't yet acquired thin provisioning are eyeing the technology as a means to enhance storage systems.
“Our data needs are growing,” says Bob Surita, technology services manager of the Milwaukee Public School District. “We're looking for technology that would make our data storage more efficient, more effective and more cost-effective.”
The department already runs very lean, utilizing about three-fourths of its storage capacity, Surita says, but thin provisioning technology would be a big boon in simplifying data management. “Thin provisioning could lower our maintenance costs from a time and people perspective,” he says.
Why IT Loves Thin Provisioning
Here are the leading reasons IT departments embrace thin provisioning:
- Increased data storage capacity utilization: Typical increases range from 25 to 80 percent.
- Significant reduction in IT staff time for managing data storage: A decrease of 90 percent is not uncommon.
- Smaller data center footprint: This results in lower electricity and cooling costs.
- Equipment cost savings. More effective data management reduces and delays the purchase of storage devices.