2. Diversify Cloud Storage Platforms Based on Usage
Many cloud platforms have started offering flexible-consumption or pay-per-use pricing models and subscription services, allowing organizations to scale storage as their needs change. With a consumption-based service, storage can be leased based on immediate demands. Alternatively, organizations can go the subscription route — also called Storage as a Service (STaaS). An organization can pay only for what it uses, while the service provider takes care of the lifecycle management.
3. Separate Individual Storage from Department Storage
One challenge of limiting storage is separating individual files from department files. Many universities are doing governance work around this issue and changing their data retention practices. According to the Internet2 survey findings, higher ed institutions want tools that help them understand storage based on individual users, and more than half are migrating data from cloud content collaboration services to other places.
4. Communicate Storage Limits to Students and Faculty
Migrating from one service to another won’t completely solve the problem of storage limits. Higher ed institutions need to set up controls that allow users to store content correctly. If students and faculty are used to unlimited storage, communication and training are key to helping them understand which files should and shouldn’t be stored indefinitely.