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Oct 01 2025
Data Center

4 Reasons to Involve a Tech Company in Data Center Power and Cooling

Technology providers like CDW take a holistic and future-focused approach to ensure universities can meet demand.

For years, power and cooling in higher education data centers was an afterthought, at least for the institutions themselves.

And it made sense, because among all the other things IT departments are tasked with overseeing, increased power and cooling capabilities were rarely an urgent need. Generally, there were only incremental increases in demand — say, whenever a new rack of servers was installed — and the power and cooling needs rose slowly and incrementally as well.

That’s not the case anymore.

The rapid expansion of artificial intelligence tools has set off a wave of changes in how universities understand their data centers and data storage in general. The exploding demand for compute capacity has reoriented the way universities calculate the cloud storage versus on-premises storage decision, and the need for accompanying power and cooling has become a major talking point in data center refresh projects and new data center builds.

Through the years and the many changes in higher education technology, CDW has been beside its partner institutions every step of the way. Now that power and cooling have come more to the forefront, CDW, despite being a technology company, can help in more ways than one to make sure the tools universities are spending so big to invest in don’t fall victim to overheated or overloaded power grids.

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1. Visibility Into Full Tech Stack and Staff Coordination

When it comes to understanding a university’s power and cooling needs, perhaps a technology vendor’s most significant attribute is a holistic understanding of how an institution’s entire tech stack works together.

Before any power company or cooling solution is implemented, institutions must have a full understanding of their needs. An infrastructure modernization effort is a major project that will involve stakeholders across the university and touch nearly every building on campus. That means the facilities team, the IT team, university administration and stakeholders from teaching and learning, research, procurement and more will be involved.

Holistic providers like CDW have worked with all these stakeholders in the past, and making sure all of them are involved and fully informed from the beginning makes it far more likely the project will be completed successfully.

2. Unbiased Advice on Data Storage Solutions

Universities have been wrestling with how to manage and store their data. Everything started on-premises, of course, but cloud adoption has accelerated rapidly in recent years, and many institutions have made either full or partial transitions to the cloud.

Hybrid infrastructure is the most common solution, with conversations typically focusing on the cost of cloud subscriptions versus the infrastructure costs and maintenance involved in on-premises data centers.

With power needs expanding, however, the calculus in that equation is changing. Partners like CDW, who offer cloud, hybrid and on-premises solutions, can provide an unbiased look at which solution may work best for each institution. The inclusion of power and cooling costs — and an ability to anticipate future needs for power and cooling — gives universities a clearer picture before they decide to go in one direction or another.

RELATED: Here’s what higher ed IT leaders should know about infrastructure modernization.

3. Ability to Anticipate Future Power and Cooling Needs

Because updating on-premises power capabilities and properly cooling data centers is such a large undertaking, just about every institution should aim to do it as infrequently as possible. And to do that, especially when it requires new construction, project managers need to understanding not just what’s needed today but what’s going to be needed down the road.

CDW’s team full of experts, including specialists in power and cooling, are at the cutting edge and make it their job to understand what kind of things are coming next in the fast-moving world of technology. There’s no worse outcome for a data center build than having to come in and re-open the walls a few years later. Being able to anticipate those needs could be a massive money-saver for colleges wrestling with increasingly tight budgets.

4. Partnerships With Power and Cooling Providers

Once power and cooling needs are understood and future needs are anticipated, a partner like CDW can bring vendor expertise to the table to finish the job. Companies like offer a fully array of power supplies, and a number of other providers can bring in sustainable UPS and batteries, liquid cooling products and much more.

This article is part of EdTech: Focus on Higher Education’s UniversITy blog series featuring analysis and recommendations from CDW experts.

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